Overview of BIS Registration for USB Type External Hard Disk Drive

The Bureau of Indian Standards (BIS) has made it obligatory for all USB Type External Hard Disk Drives to register themselves under its Compulsory Registration Scheme (CRS) by obtaining BIS Registration for USB type external hard disk drive. A USB Type External Hard Disk Drive is a portable storage device that connects to a computer or other compatible system via a USB port, allowing users to store, transfer, and back up large amounts of data. It contains a traditional hard disk drive (HDD) inside an external casing and is powered either directly through the USB connection or with an additional power supply. These drives are widely used for expanding storage capacity, safeguarding files, and ensuring easy data portability. The applicable standard that governs such devices is IS 13252 (Part 1): 2010, which lays down the safety and quality standards of Information Technology Equipment. This rule, which has been in force since April 1, 2021, protects consumers from substandard or harmful devices and ensures that all products sold in the Indian market are very safe.

Basic Requisite for BIS Registration for USB 

There are four key pillars of BIS Registration for USB type external hard disk drive, which are given below: 

• Manufacturer: In India, the BIS Licence is issued only to the manufacturer, not to importers or sellers. However, an importer can act as the Authorized Indian Representative (AIR) for a foreign manufacturer and submit the application, but the final licence is always granted to the manufacturer.
• Manufacturing Address: The exact manufacturing address must be provided in the documents. If a manufacturer has multiple factory locations producing the same product, a separate BIS Licence is required for each location.
• Product: Every product requires an individual BIS Licence. However, if a single product category includes multiple models, one licence/registration number will cover all models under that category. In other words, one product with various models needs only a single BIS Licence.
• Brand/Trademark: Each brand or trademark must have its own BIS Licence, even if the product is the same.

Procedure to Obtain BIS Registration for USB Type External Hard Disk Drive

The acquisition of BIS certification for a USB Type External Hard Disk Drive entails a regulated process with an exemption in favor of Indian and overseas manufacturers. A license is provided to the manufacturer alone and not to traders or exporters. When dealing with a manufacturer having more than one manufacturing plant, each plant must obtain a separate license. A separate BIS license must be obtained for each unique brand name or trademark of the product.

Process For Foreign Manufacturers

The foreign manufacturers first have to designate an Authorized Indian Representative (AIR) who will make the application, as well as be the contact person for BIS. 

• The AIR can either be a branch office in India, a brand owner, or a third-party company.
• The AIR submits the online application to the BIS website.
• The product samples are sent for testing in a BIS-approved testing laboratory as per IS 13252 (Part 1): 2010.
• AIR files the test report and supporting documents. The test report and application are examined by BIS officers.
• A license is issued to the manufacturer after verification.

Process For Domestic Manufacturers

Indian manufacturers are allowed to register directly with BIS without an AIR.

• The manufacturer files the online application.
• Product samples are tested in an India BIS-approved testing laboratory.
• The test report and other attached documents are submitted online in the BIS portal.
• The application is checked by the BIS officials for compliance.
• The license is issued upon approval.

Documents for BIS Registration for USB Type External Hard Disk Drive

A copy of all documents in full should be sent along with the application. These include:

• A duly filled-in BIS application form.
• Construction Data Form (CDF) 
• Critical Components List (CCL).
• Business license of the manufacturing unit and scope, and English translations thereof.
• Manufacturer's ISO certificate.
• A full marking label of the product.
• An authorization letter if the signer is not the manufacturing head.
• A certificate of trademark and an authorization letter if the ownership of the trademark belongs to some other organisation.
• A technical specification sheet or user manual.
• Company registration in India documents from the AIR by foreign producers.
• It should be noted here that the test reports are valid for 90 days.
• The application must be filed with BIS within this period so that re-testing can be avoided. 
• The entire process, starting from applying for a license, can take anywhere between 30 to 60 days.

Validity, Renewal, and Consequences of Non-Compliance with BIS Registration for USB 

A BIS registration license is usually for a term of two years and has to be renewed in order to become operational. Extension proposals may extend the duration of the license from at least two years to five years. Operating a business without a valid BIS license is an offense and can lead to very severe penalties in the form of fines, proceedings against the company, confiscation of product, and a ban on sale and import to India. Default also causes severe damage to the goodwill of a brand and erodes the confidence of the clients.

Benefits of BIS Registration for USB Type External Hard Disk Drive

The following are the benefits of BIS Registration for USB Type External Hard Disk Drive:

• Legal Compliance – Ensures the product meets mandatory Indian safety standards under the Compulsory Registration Scheme (CRS).
• Market Access – Import, sale, or distribution of external hard disks in India is not possible without BIS registration.
• Consumer Trust – Consumer goods with the BIS mark gain more customer trust and credibility based on quality and safety assurance.
• Brand Reputation – Supports brand reputation by establishing compliance with quality standards approved by the government.
• Lower Risk – Minimizes risk of product recalls, penalties, or ban for non-compliance.
• Market Differentiation – Differentiated from uncertified alternatives in the marketplace.
• Business Expansion – Enableness to penetrate government contracts, large distributors, and e-commerce sites that demand BIS-certified products.

The BIS Registration for USB Type External Hard Disk Drive is an essential regulatory process that ensures product quality and safety within the Indian market. Adherence to the conditions mentioned in IS 13252 (Part 1): 2010 ensures that the manufacturers take an interest in providing authentic products. The sequential process, although time-consuming, is an essential process for the protection of consumers and providing a competitive and equitable market.