Overview of BIS Registration for USB Type External Solid-State Storage Devices (above 256 GB capacity)

The Bureau of Indian Standards (BIS) is India's national standards agency, coming under the Ministry of Consumer Affairs, Food & Public Distribution. It is responsible for its flagship mission of ensuring the quality, safety, and reliability of products found in the Indian market. For the majority of IT and electronic goods, it is made possible through the Compulsory Registration Scheme (CRS), one of the government's main actions to protect consumers from hazardous or inferior products.

BIS Registration for USB Type External Solid-State Storage Devices with a capacity exceeding 256 GB is such a product under this mandatory scheme. USB Type External Solid-State Storage Devices (above 256 GB capacity) are portable storage drives that use SSD technology and connect via USB ports (like USB 3.0 or USB-C), offering high-speed data transfer, durability, and reliability without moving parts, making them ideal for storing and transferring large files, backups, and multimedia content. For the legal production, export, or sale of such equipment in India, an authentic BIS registration is required and not an option. This makes all such storage devices highly safe and quality-based before making them available to the user.

The Applicable Standard: IS 13252 (Part 1):2010/IEC 60950-1:2005 for BIS Registration for USB Type External Solid-State Storage Devices

Indian Standard for USB Type External Solid-State Storage Devices having a capacity of over 256 GB is IS 13252 (Part 1):2010/IEC 60950-1:2005. The standard has all the details and is obligatory because it provides the technical and safety requirements that the device must meet to become certified. The norm takes into account the global IEC 60950-1 standard and addresses a myriad of safety features to guard the user as well as the device. These encompass:

• Electrical Safety: The device should be designed in such a way that it will remove the threat of an electric shock, with proper insulation as well as short-circuit protection. This will be achieved by current leakage and dielectric strength testing.
• Thermal Safety: The equipment should not become too hot during regular functioning. The standard sets thermal limits to prevent fire hazard or scalding.
• Mechanical Safety: The device body and internal components should be made such that they can resist ordinary wear and tear without the risk of causing injury from hard surfaces or free particles.
• Fire Hazards: The materials used for the manufacture of the device should be fireproof to minimize fire hazards.
• Electromagnetic Compatibility (EMC): The product should not interfere with other electronic devices and should be resistant to electromagnetic interference from the outside environment.

Conformity is assured by strict testing in a laboratory approved by BIS, the initial step to registration.

Key Requisites of BIS Registration for USB Type External Solid-State Storage Devices

Some of the key requisites of BIS Registration for USB Type External Solid-State Storage Devices are given below: 

• Manufacturer – BIS licence is issued only to the manufacturer, not to importers or sellers. Importers may act as Authorized Indian Representatives for foreign manufacturers and file the application, but the licence is always granted in the manufacturer’s name.
• Manufacturing Address – If a manufacturer operates multiple factory locations for the same product, a separate BIS licence is required for each manufacturing site.
• Product – Each distinct product requires its own BIS licence. However, multiple models of the same product can be covered under a single licence.
• Brand/Trademark – Every brand or trademark under which the product is sold must have a separate BIS licence.

Benefits of BIS Registration for USB Type External Solid-State Storage Devices

Some of the key benefits of BIS Registration for USB Type External Solid-State Storage Devices are given below: 

• Ensures product safety and quality.
• Builds customer trust and confidence.
• Mandatory for market entry in India.
• Protects consumers from substandard products.
• Enhances brand reputation and credibility.
• Helps avoid legal penalties and restrictions.
• Boosts competitiveness in the market.
• Facilitates smoother customs clearance.
• Encourages wider acceptance by buyers and distributors.
• Supports long-term business growth and compliance.
• Increases product reliability and performance assurance.
• Acts as a mark of authenticity against counterfeit products.
• Helps in easy listing on e-commerce platforms.
• Improves chances of government tenders and bulk orders.
• Promotes international recognition of certified products.

Procedure for BIS Registration for USB Type External Solid-State Storage Devices

There are two separate procedures for domestic and foreign manufacturers as provided below: 

Process for Domestic Manufacturers

The registration procedure of the domestic manufacturer is an endeavor that takes immense attention to detail and a defined procedure.

Step 1: Testing of the Product. 

The manufacturer first needs to select an accredited and recognized laboratory by BIS to test the samples of their external SSD. The test must be performed strictly as per the IS 13252 (Part 1):2010 standard. The report from the laboratory is the most critical report that needs to be used in the application. One of the points to mention here is that the test report is only valid for 90 days from the date of issue only and the online application must be submitted within this time.

Step 2: Online Submission of the Application. 

After procuring a valid test report, the manufacturer has to register at the online portal of the BIS and apply in the proper manner. This involves submitting detailed information about the company, the model of the product, and its technical specifications.

Step 3: Preparation of Documents. 

There should be a set of complete documents drawn and uploaded onto the portal to support the application. Such documents are required in order to authenticate the manufacturer's data and information regarding the product. The documents usually needed are:

• Properly filled BIS application form.
• Certificate of incorporation or license of the manufacturing unit.
• Test report by a BIS-approved laboratory.
• Address of the manufacturing unit.
• A technical specification sheet, data sheet, or product handbook.
• A product photograph with all labels as necessary.
• An undertaking to the extent that the product complies with the pertinent Indian Standard.
• A letter of authorization in case the signer of the application other than the company head.

Step 4: Review of the application.

The BIS personnel will review the information and documents provided upon receipt of the application. They are entitled to question or clarify. The manufacturer would be obligated to respond to the questions in a timely manner in an attempt to facilitate the continuation of the registration process.

Step 5: Grant of Registration. 

Once the documents and test report submitted are cleared and verified, BIS issues the registration. The product is then assigned a single Registration Number (an R-number), which is to be stamped on the product as well as the packaging. The R-number is the statutory evidence of conformity.

Process for Foreign Manufacturers

Foreign producers follow the same process as local producers except with one significant exception: compulsory appointment of an Authorized Indian Representative (AIR).

Step 1: Appointment of an AIR

The foreign manufacturer shall initially appoint a formal AIR in India by a nomination letter or a power of attorney. It must be a legal agreement. The AIR is either a juridical person or a natural person in India, and with a legal responsibility to ensure product conformity in the Indian market. The AIR is the appropriate intermediary between the foreign producer and BIS. His role is:

• Standing as the representative of the foreign manufacturer in all communications with BIS.
• Managing the entire application process from paperwork to the last submission.
• Assuming responsibility for conformity of the product to Indian specifications.

Step 2: Product Testing

A Foreign manufacturer would be required to send the samples of the product to a BIS-approved testing lab in India since tests from foreign labs are not acceptable for CRS registration.

Step 3: Online Application and Document Filing

The AIR performs the online application and filing of all the required documents on behalf of the foreign manufacturer. These include the foreign manufacturer's documents (e.g., business license, ISO certification) and the AIR (e.g., company registration, photo identification). All the foreign documents need to be notarized and authenticated.

Strep 4: Verification and Grant of Registration

BIS officials communicate with the AIR to verify the application. Registration and the R-number, which is distinctive, is given to the foreign manufacturer and not to the AIR during the grant of the application.

Documents for BIS Registration for USB Type External Solid-State Storage Devices

Some of the key documents required for the BIS Registration for USB Type External Solid-State Storage Devices are given below: 

• BIS application form
• Business license of manufacturer
• Manufacturer’s authorization letter (if applicable)
• Trademark registration/authorization letter
• ISO 9001 certificate of manufacturer
• PCB layout of the device
• Circuit diagram/schematic
• User manual of the product
• Label artwork/marking details
• Critical component list (CCL) with datasheets
• Factory registration document
• Test reports from BIS recognized lab
• Product photographs (internal & external)
• Authorized signatory ID and address proof
• Undertaking/affidavit as required by BIS

Key Requirements and Compliance for BIS Registration for USB Type External Solid-State Storage Devices

The requirements are essential to verify a smooth and effective registration.

• Validity and Renewal: BIS is registered for a period of two years initially. For being in constant compliance, the registration must be renewed before the date of expiry. Renewal requires filing a fresh application, a fresh test report, and a production report for the two past years.
• One Product, One License: A single BIS license is issued for one product category. But a single license is issued for the different models of a product category, provided the models are the same in their principal components and safety design. For example, a group of models of different sizes of external SSDs (all above 256 GB), but not for an SSD and a notebook.
• Individual License by Place: Wherever there is more than one manufacturing unit of a single manufacturer producing the same product, then separate BIS licenses for each manufacturing unit must be obtained.
• Proper Marking: The BIS Standard Mark must be marked permanently, and also relevant R-number must be applied to all certified products. The marking must clearly be visible on the product itself, in the package, as well as in the user manual.
• Penalties for Non-Compliance: Legal procedure for the sale of an uncertified product is stringent. Offenses under the BIS Act, 2016, can bring huge penalties (five times the cost of goods), imprisonment, seizure of products to sell through the marketplace, and outright sale ban.

In all, BIS Registration for USB Type External Solid-State Storage Devices is an inevitable and lawful process of entry into the Indian market. It is a critical process of ensuring consumer safety and product quality in an increasingly technology-reliant economy. Through adhering to the IS 13252 (Part 1):2010 standard and registration, manufacturers not only receive the legal right to sell their products but also gain consumer confidence and trust. This certification is a powerful stamp of quality, protecting both the buyer from harmful products and the brand as well from legal action and reputational damage.