Overview of BIS Registration For Cash Registers

BIS registration for cash registers is important to take for the safe use of cash registers. Cash registers, which are also known as Automated Money Handling Systems are electronic or mechanical devices used in retail and hospitality businesses to record sales transactions, store cash, and print receipts. They often include a cash drawer, display screen, and sometimes barcode scanning and payment processing features. These machines do nothing but account for transactions, equate expenditure and money, calculate payable tax, print invoices, and assist in keeping sales on the right track. 

In India, for quality and safety reasons, the Bureau of Indian Standards (BIS) has put cash registers under compulsory registration since 13th May 2015, hence BIS certification for cash registers is really crucial to obtain. As per the Compulsory Registration Scheme (CRS) of IS 13252 (Part 1):2010, all manufacturers of cash registers must comply with this standard to make these available in the Indian market.

Basic Requirements of BIS Registration for Cash Registers

Getting Indian BIS registration online for cash registers involves four most crucial requirements that producers are to follow. Without these, the application will not be pursued:

• Manufacturer: Registration is done by BIS only for manufacturers. A BIS certification online for cash registers can be applied for by importers and traders on behalf of foreign manufacturers, but it will be issued in the name of the actual manufacturer.
• Factory Address: The Correct factory address details must be furnished by the manufacturer in the application. For commodities being produced at various factory locations, each one has to have its own BIS license.
• Product: An Individual license is needed for each product category. However, several different models of the same product category can be licensed by a single one.
• Brand/Trademark: There must be a separate BIS registration for cash registers for each brand or trademark existing on the product.

Meeting these requirements ensures that manufacturers meet Indian regulatory standards in their entirety and ensures market entry.

Procedure to Obtain BIS Registration for Cash Registers 

Both foreign as well as domestic manufactures need to get BIS registration online for cash registers. The process for BIS registration online for cash registers under BIS varies based on where your manufacturing plant is. Below is a quick overview:

1) Foreign Manufacturers 

• Appoint your Indian Representative (AIR), your local point of contact.
• Submit your application online through BIS's portal.
• Get your product samples tested in a lab accredited by BIS in India.
•  Submit your final application with the test report, offline or online.
• BIS will authenticate and verify the documents and test reports submitted.
• BIS issues the license after everything is in order as per the norm.

2) Instructions to appoint an Authorized Indian Representative (AIR)

Foreign companies, based on the organizational structure, need to appoint a proper AIR:

• Clause 1: If you have already established an existing branch office or liaison office in India, then that shall be your AIR.
• Clause 2: And if you don't have any branch in India but the owner of the brand/trademark is Indian, then the brand/trademark owner gets to be your AIR.
• Clause 3: Alternatively, an independent Indian party can also be designated as the AIR.

3) Process for Domestic Manufacturers 

• Begin by applying online on BIS's official website.
• Get the product sample tested in a BIS-approved laboratory.
• On testing, submit the application and test report online or complete it manually.
• BIS scrutinizes the application and supporting documents.
• Once verified, BIS issues the license.

How the Bureau of Indian Standards Functions? 

The Bureau of Indian Standards functions as the following:

• The manufacturer registers on the BIS portal: The manufacturer logs on to the BIS online portal to apply for the certification process.
• Checking of documents: BIS officials check all documents received by them for verification of completeness and accuracy.
• Testing and model registration: Product sample testing accepted by BIS is conducted in laboratories. Once the models have been found to conform, they are registered.
• Offline/online submission of documents: Terminal documents like application forms and test reports are submitted offline or online.
• Scrutiny and approval by BIS: The whole application is thoroughly examined by BIS and, being content, issues the official license of registration.

Documents Required for the BIS Registration for Cash Registers

The following documents are required to apply for BIS License for cash registers against IS: 13252(Part 1):2010:

• Completed and duly filled CDF/CCL forms
• Completed and duly filled BIS application form
• Business licence of the manufacturing unit of the licence (English translation)
• Document for the scope of business license (English translation)
• ISO certificate of the manufacturer
• Product label or marking information details
• Authorization letter (if the signatory person is not the head of the factory)
• Trade Mark Certificate
• Trademark authorization (in case the brand owner is not the manufacturer)
• Documentary evidence of the company registration of the AIR firm (foreign manufacturers)
• Documentary evidence of the ID of the AIR or signatory
• Technical product brochure or user manual

Important Points to Consider for Getting BIS Registration Online

To prevent delay and rejection, the following should be kept in mind by manufacturers while obtaining BIS registration for cash registers:

• Select a proper partner: Select a BIS-approved test lab and an experienced compliance consultant who can help you.
• Lab status: Ensure your selected laboratory is accredited and not in the audit process during your product testing.
• Plan shipping of samples: Reserve all arrangements in advance before sending the samples to the testing laboratory to avoid any delay.
• Correct stamping of documents: Sign, notarize, and stamp the manufacturer documents, brand owner documents, and Indian Representative documents correctly.
• Correct entry of data: Enter correct and clear data in the Construction Data Form (CDF) and Critical Component List (CCL).
• Prompt usage of test reports: Test reports are valid for only 90 days; dispatch them at least well in advance so that they may not have to be retested.
• Doc first: Get all documents before testing samples.
• Practical time scales: Although BIS would ideally take around 15 days for registration, a practical time scale would be 30–60 days.

BIS registration for cash registers ensures the product quality, safety, and Indian standard compliance. Taking the correct steps, be it for a foreign or domestic manufacturer, and getting the documents ready, as required, companies can enter India hassle-free. With the correct compliance drivers, compliance is streamlined, sped up, and made more certain, allowing manufacturers to focus on growth and innovation. BIS specially designed in-house testing labs to render the certification process economical and effective.