Overview of MSDS Certificate for Exporters

MSDS or Material Safety Data Sheet for Export is a technical document that is required by the exporters to export hazardous products. MSDS Certificate is prepared as per the guidelines of WHIMS, OSHA, other international regulatory bodies and this Certificate is in line with the regulations for transportation of hazardous goods that’s why it is very necessary for Exporters to get MSDS Certificate for their products to comply with Customs. Having an MSDS Certificate for hazardous products is also an important document in nations like America, UAE, and EU (European Unions). Therefore, exporters of hazardous products are required to get MSDS Certificate before receiving their consignment to comply with the authorities of customs and local governing bodies in their respective nations.

MSDS Certificate provides details about the risks and safety measures in case of mishandling of the product. This certificate also serves as a global requirement for exporters. Whizseed, with years of experience in regulatory compliance & documentation sectors, specializes in helping many businesses with smooth MSDS Certification for Exporters. Assisted by a team of experts, documentation for MSDS is prepared with accuracy and in complete alignment with applicable safety & regulatory standards. The complete process is managed by our team to ensure smooth & accurate and compliance without operational difficulties to the clients.

Which Products Require MSDS Certificate for Export

According to the International safety norms, all exporters must obtain MSDS for their products to export and label it on the packaging before starting the export process. The exporters of the following products are required to get an MSDS Certificate for smooth and quick operation for their business:

• Cosmetics
• Herbal Products
• Paints
• Drugs
• Degreasers
• Cleaning Chemicals
• Pesticides/Insecticides
• Corrosives
• Toxic Chemicals/Solvents
• Batteries & Electronics
• Perfumes
• Steel Products
• Toys (if chemical-based)

UN-Based DG (Dangerous Goods) Classification in MSDS for Export

According to the UN International Transport guidelines, export products are categorized into 9 DG Classes and these classifications determine how a product is stored, transported and handled at the time of global shipping. Proper classification in the MSDS confirms the regulatory compliance & smooth customs clearance. The following are 9 DG Classes:

• Class 1: Explosives
• Class 2: Gases
• Class 3: Flammable Liquids
• Class 4: Flammable Solids
• Class 5: Oxidizing Substances
• Class 6: Toxic Substances
• Class 7: Radioactive Materials
• Class 8: Corrosive Substances
• Class 9: Miscellaneous Dangerous Goods

The Master Safety Data Sheet must clearly state the right DG Classification or confirm that the product is categorized as non-dangerous goods and confirm the right compliance with the international shipping & customs requirements.

16 Parameters as Per Global Standards by Various International Organizations

MSDS Certificates are prepared on 16 different parameters set by various international organizations like OSHA & EU. To export the goods to Canada, there is separate compliance required, that is WHMIS 2015 (Workplace Hazardous Materials Information System) Compliance is required, which follows GHS-based classification & standardization labelling requirements.

The following are the 16 different parameters and with each parameters addressing particular aspects of chemical safety information:

• Identification – Product name, supplier details, and emergency contact.
• Hazard Identification – Describes the product's hazards and warning labels.
• Composition/Ingredients – Lists the chemical ingredients.
• First Aid Measures – Basic first aid instructions for exposure.
• Fire-Fighting Measures – How to safely extinguish a fire involving the product.
• Accidental Release Measures – Steps to handle spills or leaks safely.
• Handling & Storage – Safe handling and storage guidelines.
• Exposure Controls/Personal Protection – Recommended PPE and exposure limits.
• Physical & Chemical Properties – Information about the product's physical and chemical characteristics.
• Stability & Reactivity – Explains the product's stability and possible reactions.
• Toxicological Information – Health effects of exposure.
• Ecological Information (Non-mandatory) – Environmental impact of the product.
• Disposal Considerations (Non-mandatory) – Safe disposal methods.
• Transport Information (Non-mandatory) – Shipping and transport requirements.
• Regulatory Information (Non-mandatory) – Applicable laws and regulations.
• Other Information – Additional details, including the latest revision date.

Documents Required for MSDS Certificate for Exporters

The following documents are required for an MSDS certificate for Exporters:

• Company Information;
• GST Registration Certificate;
• Import Export Code;
• Product specification & details;
• CAS number (Chemical Abstracts Service) of each ingredient;
• Product Image;
• Percentage wise composition of ingredients;
• Certificate of Analysis / Test Report;
• Emergency Contact details like Phone number & Email address.

Validity and Renewal of MSDS Certificate for Exporters

The validity of MSDS Certificate is for 3 years from the date of issuance & it must be renewed in case of any changes in GHS Guidelines or every 3 years, whichever is earlier. Any changes must be updated within 90 days. Also, an updated SDS Certificate assists in avoiding customs delay, as authorities often consider certificates that are not older than 3 to 5 years. MSDS Certificate for exporters must be updated when:

• Chemical composition, purity/ratio of substance changes;
• New handling, storage/emergency response details becomes available;
• New details on toxicity, carcinogenic response details become available.

Process for MSDS Certificate for Exporters

The following the process for Obtaining MSDS Certificate for Exporters:

• Submit Details and Documents: First, you need to submit all the details and documents regarding their products or goods to start preparation for the Certificate.
• Know the Applicable Regulations: The safety & regulatory compliance including REACH, OSHA, GHS, and other global or country-oriented compliance requirements are identified for the imported product based on its composition, intended use & target market.
• Preparation of Certificate: Now, the certificate is prepared in GHMS 16 section format, compliant with REACH, GHS, WHMIS 2015 (Canada), BIS (India) and Indian customs requirements confirming your certificate is recognized in 50+ nations.
• Issuance of MSDS Certificate for Exporters: Once all the steps are rightly done, then a soft or hard copy of MSDS Certificate will be issued , but regular updates are required when the composition changes.

Fees Required for MSDS Certificate for Exporters

Get Support from Whizseed in Obtaining MSDS Certificate for Exporter

To ensure product safety, compliance with all the important regulations of a well drafted MSDS for exporters is important. It also ensures seamless shipment of products both domestically and globally and the quickly changing standards & transportation regulations mandates the consignee to maintain correct safety documents to delays or rejections. Whizseed gives you complete documentation assistance for MSDS preparation, compliance alignment, and review, confirming documentation meets applicable regulatory & shipping requirements for exporters.