You can download your Karnataka Birth Certificate from the Seva Sindhu portal. Enter your registration number or search for your record, verify with OTP, and download the certificate.
If the birth took place in a hospital from 2024 onwards, use the CRS portal. The certificate is free to download and can be used for passports, school admission, and Aadhaar. Do not use unofficial websites.
What is a Birth Certificate and Why is it Important?
A birth certificate is a legal document that proves your date of birth, place of birth, and parents’ names. Under the Registration of Births and Deaths Act, 1969, every birth in India must be registered.
In Karnataka, the birth certificate is issued by the Office of the Chief Registrar of Births and Deaths. It is one of the most important documents for a person, and you need it for:
- School admission
- Aadhaar enrolment
- Passport application
- Voter ID and driving licence
- Government schemes and benefits
A birth certificate is valid for your whole life, so it is good to have it saved safely.
Karnataka Birth Certificate Download Overview Table 2026
The table below gives a quick overview of the important information.
| Detail | Information |
| Document | Birth Certificate (Karnataka) |
| State | Karnataka |
| Citizen Download Portal | Seva Sindhu (sevasindhu.karnataka.gov.in ) |
| Backend Record System | eJanMa (ejanma.karnataka.gov.in ) |
| 2024+ Hospital Births | CRS Portal (crs.gov.in ) |
| Download Cost | Free (from March 2026) |
| Certificate Type | Digitally signed PDF with QR code |
| Registration Time | Within 21 days of birth |
| eJanMa Helpline | 080-22251989 |
| Seva Sindhu Helpline | 080-44554455 |
eJanMa vs Seva Sindhu vs CRS: Which Portal Should You Use?
Karnataka has three different systems, so make sure you use the correct one.
- eJanMa (ejanma.karnataka.gov.in ): This is the backend system where hospitals, health officers, and village accountants register births. It is mainly for officials, not for public download. The birth data lives here.
- Seva Sindhu (sevasindhu.karnataka.gov.in ): This is where citizens download the birth certificate. The data comes from eJanMa, but the certificate is given through Seva Sindhu.
- CRS Portal (crs.gov.in ): This is the national Civil Registration System. Use it for hospital births registered from 2024 onwards.
What Details Do You Need to Download a Birth Certificate?
keep the following details ready before you begin:
- Registration Number (or Application Reference / Sakala number)
- Child’s name, date of birth, and gender
- Father’s name and Mother’s name
- Place of birth (district, city/village)
- Mobile number (for OTP)
If you do not have the registration number, you can use the search-by-name option, but it is slower and may show many results for common names.
How to Download Birth Certificate in Karnataka via Seva Sindhu (Step-by-Step)
Follow these simple steps:
Step 1: Go to the official Seva Sindhu portal (sevasindhu.karnataka.gov.in ).
Step 2: Log in with your account (or register with your mobile number and OTP).
Step 3: Go to Services → Revenue Department → Birth Certificate.
Step 4: Enter your registration number, or use the search-by-name option with the child’s details.
Step 5: Verify with the OTP sent to your mobile.
Step 6: Your birth certificate PDF appears. Click Download and save it.
The certificate is free and digitally signed with a QR code, so it is valid everywhere.
How to Download Birth Certificate via CRS Portal (2024+ Hospital Births)
If the baby was born in a hospital in 2024 or after, check the CRS portal by following these steps.
- Go to the CRS portal (crs.gov.in ).
- Find the birth certificate download / search option.
- Enter the hospital registration number and required details.
- Verify and download the certificate.
If it is not found on CRS, try the Seva Sindhu portal instead, as the record may be there.
How to Check Birth Certificate Status in Karnataka
If you have applied for a new birth certificate, you can easily check your application status by following these steps.
- Go to the eJanMa portal (ejanma.karnataka.gov.in ) or Seva Sindhu.
- Find the “Track Application” option.
- Enter your registration number or Sakala number.
- Your application status — pending, approved, or ready — will show on the screen.
The status page may not update until the certificate is ready. If it has been 15 working days and still shows “Pending”, contact the local registrar with your Application Reference Number.
How to Register a New Birth in Karnataka
If the birth is not yet registered, you must register it first. Here is who registers and when:
- Hospital/nursing home birth: The Medical Officer registers it in eJanMa, and the certificate is often given at the hospital.
- Home birth: The head of the family must register the birth at the local Nada Kacheri, Gram Panchayat, or municipal office.
- Time limit: Register within 21 days of the birth.
Late registration fees:
- Within 21 days: Free.
- 21 to 30 days: A small late fee (about ₹5).
- After 30 days: More late fees, and it usually needs an offline process with a magistrate order.
So always try to register the birth within 21 days.
How to Add a Child’s Name to the Birth Certificate (Name Inclusion)
In Karnataka, many births are first registered without the child’s name. You can add the name later. Here is how:
- Contact the registrar or sub-registrar where the birth was registered (Village Accountant, Health Officer, or Medical Officer).
- Give the original certificate (without name) and the child’s Aadhaar or school document showing the name.
- After the name is added, download the updated certificate from Seva Sindhu.
For extra copies or corrections, you can also contact the data entry operators at the concerned Nada Kacheri.
What if My Birth Record is Not Available Online?
Sometimes you may not find the birth record online, especially for older births. If this happens, follow these steps.
- Births before 2003 (especially in rural areas) are often not digitised in eJanMa. Visit the local Nada Kacheri or municipal office for verification.
- If the record cannot be found at all, the office issues a Non-Availability Certificate (NABC), which is accepted for official work like passports.
- For a recent birth not showing yet: private hospital births in Bengaluru appear in about a week, but government hospital births can take 2–3 weeks to show online.
So if your record is missing, first check the year and place, then visit the local office if needed.
How to Fix “Signature Not Verified” on the PDF
If you see “Signature Not Verified” on your PDF, do not worry. Your certificate is valid. The message appears because of your PDF reader, not because of the certificate. Follow these steps to fix it.
- Open the PDF in Adobe Acrobat Reader.
- Go to Edit → Preferences → Trust Manager.
- Enable automatic download of Adobe-approved certificates.
- The signature will now show as verified.
You can also just open the PDF in the Chrome browser, which usually shows it correctly. This happens because your reader does not have the NIC digital certificate installed.
Common Birth Certificate Download Problems and Solutions
Here are the common problems and solutions:
- Clicked “Apply Online” by mistake: Downloading and applying are two different flows. If your certificate is already registered, use “Download Certificate”, not “Apply Online”.
- PDF not opening on iPhone: Open the certificate in Chrome or Firefox. Safari may not display the PDF properly.
- Record not found: Check the year and place of birth. Old or rural records may not be online.
- Wrong details on certificate: Apply for a correction through Seva Sindhu or the local registrar.
- Paid websites: Never pay ₹200–₹500 on third-party sites — the certificate is free on the official portal.
Birth Certificate Download Karnataka: Cost and Fees
Here is how much it costs.
- You can download an already registered birth certificate free of cost from March 2026.
- Registering a birth within 21 days is free.
- Registration between 21 and 30 days: Small late fee (about ₹5).
- Registration after 30 days: More late fees, with an offline/magistrate process.
- Certified copies from a local body may have a small service fee.
Avoid paid third-party downloads they charge for something that is free on the government portal.
Birth Certificate Karnataka Helpline Number
If your download or status problem is not solved, you can get help here:
- eJanMa Helpline: 080-22251989
- Seva Sindhu Helpline: 080-44554455
- Local Nada Kacheri / Municipal Office (for old records, corrections, and NABC)
- District Statistical Officer (for long delays)
Always use only the official portals (sevasindhu.karnataka.gov.in , ejanma.karnataka.gov.in , crs.gov.in ) and avoid fake websites.
Conclusion
You can easily download your Karnataka Birth Certificate online. Use the Seva Sindhu portal or the CRS portal if the birth was registered in a hospital from 2024 onwards. Enter the required details and download your certificate.
If your record is not available online, go to your nearest Nada Kacheri for help. Always use the official website and keep your details updated.
Frequently Asked Questions (FAQs)
1. How can I download my birth certificate in Karnataka?
Citizens download it from the Seva Sindhu portal (sevasindhu.karnataka.gov.in). Go to Services → Revenue → Birth Certificate, enter your registration number or search by name, verify with OTP, and download the free PDF.
2. What is the difference between eJanMa and Seva Sindhu?
eJanMa is used to register birth records. Seva Sindhu is used to download the birth certificate. Your record is stored in eJanMa, and you get the certificate from Seva Sindhu.
3. Is downloading a birth certificate free in Karnataka?
Yes. Downloading an already-registered birth certificate is free from March 2026. Avoid third-party websites that charge ₹200–₹500 for the same free certificate.
4. How do I download a birth certificate for a 2024 hospital birth?
For hospital births registered from 2024 onwards, use the CRS portal (crs.gov.in) with the hospital registration number. If it is not found there, try the Seva Sindhu portal.
5. Can I download a birth certificate without the registration number?
Yes. The portal has a search-by-name option using the child’s name, date of birth, and parents’ names. It is slower and may show many results for common names.
6. My birth certificate is not available online. What should I do?
Births before 2003, especially in rural areas, may not be digitised. Visit your local Nada Kacheri or municipal office. If the record is not found, you can get a Non-Availability Certificate (NABC), which is accepted for passports.
7. Why does my birth certificate PDF show “Signature Not Verified”? The certificate is valid. Your PDF reader does not have the NIC certificate. Open it in Adobe Reader → Edit → Preferences → Trust Manager → enable auto-download of certificates, or just open the PDF in Chrome.
8. How do I add my child’s name to the birth certificate?
Contact the registrar where the birth was registered, give the original certificate (without name) and the child’s Aadhaar or school document, and after the name is added, download the updated certificate from Seva Sindhu.
9. How long does it take for a birth to appear online?
Private hospital births in Bengaluru usually appear within a week, while government hospital births may take 2–3 weeks to show online even after the form is submitted.
10. What are the birth certificate helpline numbers in Karnataka?
The eJanMa helpline is 080-22251989 and the Seva Sindhu helpline is 080-44554455. You can also visit your local Nada Kacheri or municipal office for help.
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